Tags should then be used to make a note more specific (e.g.’ Invoices’ instead of ’ Home Electronics Invoices’) A notebook name should be as generic as possible (e.g.Following a few simple design principles, I clean things up relatively fast: I reorganise my setup - to the extent required - in MindNode until I am happy with it. Only three notebooks live outside a stack: My inbox, a ’ System Support’ notebook (contains checklists, mind maps with goals and the likes) and my notebook with ’ Mac & iOS’ tips and tricks (because it simply does not fit into any stack). At present I have 45 notebooks organised in 9 stacks. Once I have notebooks and notebook stacks mapped out, I review, compare, identify redundancies or gaps in my structure. Some of my Twitter followers, however, pointed out that Mohiomap does this automatically for you and supports Dropbox and Google Drive on top of it. Since I use it later to evaluate changes and make annotations, I put in some effort and manually enter my Evernote notebook structure into a MindNode mind map. One of the most useful entry points is visualising your current notebook structure. However, while this sounds like a lot to clean up, it actually is quite manageable. The worst, but at times useful, are Evernote’s tag groups, which are basically never maintained once created. We are inventing new tags, we are adding plural tags where we originally decided to use singular only. Over the year we are creating new notebooks, putting them into stacks without realising there is already a very similar one in another stack. Whether you have done your initial setup, the last structural review only a year ago or not for a long time does not matter: Your structure - if there was one to start with - will be broken.Įven if you are not using Evernote, but Dropbox, Google Drive or local storage, the following will be relevant to you: Just think “folders” instead of “notebooks”. Like most people I use notebooks, notebook stacks, tags as well as tag groups. Since Evernote keeps pretty much all my personal, long-term reference material it is the main focus of such exercise. Once a year I spend some time taking stock of my document storage setup.
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